Export PDF Bookmarks
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Video instructions - Export PDF Bookmarks
Instructions and Help about Export PDF Bookmarks
I'm sure you've come across this, you have this PDF with hundreds of pages and if you're lucky, it has a nice clickable table of contents in the beginning. But every time you're looking for a different topic you have to go back to the beginning, find a table of contents and then navigate to the section you're looking for. Wouldn't it be nice if you could just have the table of contents always in view, no matter where you are in the document. Fortunately, there is a solution for this and it's called "Bookmarks". You'll see them in the navigation pane on the side here. By clicking on a bookmark, you can easily jump to that section without having to go back to the table of contents. I'll show you how you can use Microsoft board to automatically create bookmarks. Let's check it together. (upbeat music) If you're a lawyer, you should know how to do this because many courts now require that the e-filings include bookmarks. But even if you're not a lawyer it's good practice to add bookmarks to your PDF document especially if you have many pages. So I have this word document here. It's got a table of contents that was created with wards built-in feature, which you can find in the references tap. All that required was that we apply a heading style to the headings that should appear in the table of contents. In this example, heading one was used for the section titles and heading two for the chapter titles. Now that we have the table of contents we want to save this document as PDF and automatically create the bookmarks so we can navigate easier. To do that, go to file and select save as, for the file type select PDF. Now comes the important part. Don't just hit save here, because if you do it's going to create a PDF but with the bookmarks, instead click on more options and then on options. In this window that just popped up, notice you can include non-printing information. If this is gray doubt, it's because you don't have a table of contents in your Word file. So make sure you include that before you get here. Now check the box, create bookmarks. Headings is automatically selected. That's what we want because that's the headings for the table of contents. Word bookmarks is grayed out because we don't have any in the document. I'll show you how to create these in a bit. That's basically it. Click on, okay. And then save. This we'll create the PDF. Let's check it out. It's here. Let's open it, to see the bookmarks though, you may need to click the arrow on the left here and then on the icon for bookmarks. If you don't see the bookmarks icon here you may have to activate it. To do that, select view from the menu, Show Hide, Navigation Panes and select Bookmarks. And now ...
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